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Preparing a photo and signature for a bank exam application

Bank recruitment forms commonly ask for more than a photograph and signature: many also require a handwritten declaration and a thumb impression, each as a separate file within its own size limit. This page covers all four.

What this form asks for

Set by IBPS, SBI and individual banks for Probationary Officer, Clerk and other bank recruitments.

We do not publish the numbers for this form

Photograph and signature specifications change between exam cycles, and a figure that is one year out of date can cost you an application. So this page does not quote one.

Take the format, dimensions and size limits from The official notification for your recruitment, then enter them into the tools below — every tool here accepts custom values.

Step by step

  1. Open the official notification for the recruitment you are applying for. Open the official notification or information bulletin for your exam cycle — the PDF linked from the recruitment body’s own website, not a coaching site or a news article. The photograph and signature specification is normally in an annexure near the end, or in the "How to Apply" section. It will state the accepted format, the pixel dimensions, and the minimum and maximum file size.
  2. List every image the form requires. Bank forms often want four: photograph, signature, left thumb impression and a handwritten declaration.
  3. Note the separate size limit for each one — they are usually different.
  4. Take the photograph against a plain background in even light.
  5. Sign on plain white paper; take the thumb impression in dark ink on plain white paper.
  6. If a handwritten declaration is required, copy the exact wording given in the notification, in your own handwriting, in running script rather than capitals unless told otherwise.
  7. Photograph each sheet flat, then crop, size and compress each file separately using the tools below.
  8. Upload all four and check every preview before submitting.

Tools for this form

Each of these runs in your browser. Your photograph and signature are never uploaded.

Common mistakes

  • Using a selfie, a cropped group photo, or a photo taken on a patterned background. Most forms require a recent, plain-background photograph taken straight on.
  • Uploading a signature photographed on a shadowed or lined page. Sign on plain white paper in dark ink and photograph it flat, in even light.
  • Compressing the photo so hard to meet a KB limit that the face is no longer clear. Crop tightly first, then compress — that buys quality back.
  • Missing a minimum size requirement. If a form asks for 20 to 50 KB, a 12 KB file is rejected just as surely as a 90 KB one.
  • Leaving the filename with spaces or special characters when the form asks for a plain name.
  • Not keeping the original photo. Once you compress and overwrite it, you cannot go back if the form asks for a different size.

Frequently asked questions

Are my documents uploaded to this website?
No. Every tool here runs inside your browser, so your photograph and signature stay on your own device. Nothing is transmitted to us, and nothing is stored.
Is this page official?
No. This is an independent guide with no connection to any government department, examination board or recruitment body. It does not reproduce official requirements, because those change between cycles. Always use the specification printed in your own notification.
What is the handwritten declaration?
A short paragraph, whose wording is printed in the notification, that you copy out by hand, photograph and upload. The wording must match exactly, and many notifications specify running handwriting rather than block capitals, and English rather than another language. Read that instruction literally — it is a common cause of rejection.
Do I need a thumb impression?
Many bank recruitment forms do. Check the list of required uploads in your notification. Where it is required, it is normally the left thumb in dark blue or black ink on white paper.

Other form guides

Independent utility tool. Not affiliated with, endorsed by, or connected to any government organisation or recruitment body. Requirements differ between forms and change between cycles — always follow the specification printed on the form you are filling in.