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Preparing a photo and documents for a job application

Job portals set their own limits, and they are often tighter than candidates expect. This page covers preparing a photograph, a signature and supporting documents for an online application.

What this form asks for

Set by Individual employers and job portals for Online job application forms.

We do not publish the numbers for this form

Photograph and signature specifications change between exam cycles, and a figure that is one year out of date can cost you an application. So this page does not quote one.

Take the format, dimensions and size limits from The application portal or job advertisement, then enter them into the tools below — every tool here accepts custom values.

Step by step

  1. Check the upload instructions on the portal for the format and size limit of each file.
  2. Use a recent photograph with a plain background and neutral expression.
  3. Sign on plain white paper in dark ink if a signature is required.
  4. Combine a multi-page resume or certificate set into one PDF where the portal allows it.
  5. Compress each file to its limit, keeping text readable.
  6. Upload and check every preview before submitting.

Tools for this form

Each of these runs in your browser. Your photograph and signature are never uploaded.

Common mistakes

  • Uploading a casual or cropped social media photograph. Use a plain, front-facing photograph taken for the purpose.
  • Submitting a resume as several separate images instead of one PDF.
  • Compressing a resume PDF so hard that the text becomes blurry — the person reading it is a human, not a file-size check.
  • Naming files carelessly. Use something clear such as your name and the document type.
  • Using a selfie, a cropped group photo, or a photo taken on a patterned background. Most forms require a recent, plain-background photograph taken straight on.
  • Uploading a signature photographed on a shadowed or lined page. Sign on plain white paper in dark ink and photograph it flat, in even light.
  • Compressing the photo so hard to meet a KB limit that the face is no longer clear. Crop tightly first, then compress — that buys quality back.

Frequently asked questions

Are my documents uploaded to this website?
No. Every tool here runs inside your browser, so your photograph and signature stay on your own device. Nothing is transmitted to us, and nothing is stored.
Is this page official?
No. This is an independent guide with no connection to any government department, examination board or recruitment body. It does not reproduce official requirements, because those change between cycles. Always use the specification printed in your own notification.
My resume PDF is over the size limit.
If it is a text PDF exported from a word processor, it should already be small — a large one usually contains a high-resolution image or logo. Re-export it without that, rather than rasterising the whole document and losing selectable text.

Other form guides

Independent utility tool. Not affiliated with, endorsed by, or connected to any government organisation or recruitment body. Requirements differ between forms and change between cycles — always follow the specification printed on the form you are filling in.