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Preparing photos and documents for a college admission form

Admission portals usually want a photograph, a signature, and scans of mark sheets and certificates — often as PDFs, each under a size limit. This page covers preparing all of them.

What this form asks for

Set by Individual colleges and universities for Undergraduate and postgraduate admission forms.

We do not publish the numbers for this form

Photograph and signature specifications change between exam cycles, and a figure that is one year out of date can cost you an application. So this page does not quote one.

Take the format, dimensions and size limits from The admission portal or prospectus for your institution, then enter them into the tools below — every tool here accepts custom values.

Step by step

  1. Find the upload instructions in the prospectus or on the admission portal itself. Requirements vary widely between institutions.
  2. List every document required, with its format and size limit.
  3. Take the photograph against a plain background and sign on plain white paper.
  4. Scan or photograph each certificate straight on, in good light, with the whole page in frame and no fingers over the edge.
  5. Convert multi-page documents to a single PDF with the image-to-PDF tool, keeping the pages in order.
  6. Compress each file to its limit, then upload and check every preview.

Tools for this form

Each of these runs in your browser. Your photograph and signature are never uploaded.

Common mistakes

  • Photographing a certificate at an angle so the text is skewed. Shoot from directly above, with the page flat.
  • Uploading each page of a multi-page document as a separate image when the form asks for one PDF.
  • Cropping off a stamp, seal or registration number at the edge of a certificate.
  • Compressing a mark sheet so hard that the printed marks are no longer readable.
  • Uploading a photograph of a photocopy when the form asks for the original document.
  • Using a selfie, a cropped group photo, or a photo taken on a patterned background. Most forms require a recent, plain-background photograph taken straight on.
  • Uploading a signature photographed on a shadowed or lined page. Sign on plain white paper in dark ink and photograph it flat, in even light.
  • Compressing the photo so hard to meet a KB limit that the face is no longer clear. Crop tightly first, then compress — that buys quality back.

Frequently asked questions

Are my documents uploaded to this website?
No. Every tool here runs inside your browser, so your photograph and signature stay on your own device. Nothing is transmitted to us, and nothing is stored.
Is this page official?
No. This is an independent guide with no connection to any government department, examination board or recruitment body. It does not reproduce official requirements, because those change between cycles. Always use the specification printed in your own notification.
Should I upload documents as images or PDFs?
Follow the portal. Where both are accepted, PDF is better for anything multi-page, because it keeps the pages together and in order.
My scanned mark sheet is unreadable after compressing.
Keep the dimensions high and accept a lower quality setting. For documents, resolution matters more than quality — small print survives a low quality setting far better than it survives being shrunk.

Other form guides

Independent utility tool. Not affiliated with, endorsed by, or connected to any government organisation or recruitment body. Requirements differ between forms and change between cycles — always follow the specification printed on the form you are filling in.